Are you well organised? Being well organised will enable your club to:
- Attract and retain members;
- Attract and retain volunteers;
- Best meet the needs of its members;
- Provide a safer environment for your members;
- Develop snowsports skills and opportunities in your community.
A few important things to consider when organising your club:
An appropriate form of legal structure for your organisation and its needs. Please use the resources below for advice on appropriate legal structures.
sportscotland help on legal structures
VAS (Third Sector Interfaces)
Voluntary Action Scotland is the national organisation for local third sector infrastructure. Each local authority area in Scotland has a Third Sector Interface to support, promote, develop and represent the third sector. The new interface arrangements bring together four key, local infrastructure functions:
- support to voluntary organisations operating in the area, both local and those national organisations that deliver services at the local level;
- support to and promotion of volunteering;
- support and development of social enterprise;
- connection between the Community Planning Partnership and the third sector.
Online advice to help identify the right legal structure with a range of templates available. Click here www.scvo.org.uk
Senscot Legal provides affordable support in legal matters to the social enterprise community and wider third sector in Scotland. Areas of law include governance, company formation, employment law, contracts, dispute resolution and intellectual property issues- this list is by no means exhaustive.
A constitution is a guiding document that presents the objectives of the club and clarifies the rules that are in place at the club. To find out more click here.
An effective committee structure with well defined roles and delegated responsibilities is far more effective than a disorganised and casual gathering. Break down tasks require to run the club into separate roles with a manageable set of activities that will fit into the available time modern family lifestyles affords us all. Create role descriptors for each post with a remit and set of responsibilities. Click here for a set of committee role descriptors
Key to the success of delegating tasks is to determine the scope of decision making for each role. Ensure there is complete clarity around the level of autonomy given to individuals to take decision on behalf of the club, so as to avoid situations where individual decision taking does not meet the wider consensus of the committee or meet strategic direction of the club.
Consider all the activities of the club and where the organisation may be exposed in terms of risk. Conduct risk assessments and put a risk register in place. These should be reviewed annually. Where there is risk, reduce it with mitigating actions and contingency plans and review these regularly. Bear in mind that no insurance protects against negligence.
A club should ensure it has at least three basic levels of insurance:
- Public Liability for its members (including coaches and the committee)
- Officers and Directors Liability
- Employers Liability (for anyone contracted to "operate" on behalf of the club whether paid or not)
For more information on the Snowsport Scotland Insurance cover provided to affiliated clubs please contact 0131 625 4405.
The following templates are not yet live links but will be made so shortly
- Risk Assessment
- Risk Register
- Health and Safety Policy
- Accident Forms
- Safeguarding and Child Welfare
- Conduct Policies for - Coaches, Event Volunteers, Athletes and Parents